Visitor Management System

  • Enables organization manage visitors by buildings or by departments
  • Web Visit Request
    • Make a Visit Request
    • Invite a Visitor
  • Web application Interface for Visitor Management and Administration
    • Mange Building/Department
    • Manage Visitors
    • Visitor Configuration
    • View Reports
  • Mobile App for Check-In, Check-Out, Web-Check-In
    • Linked with Security Officer
    • Location
      • Pre-defined – Can be selected from pre-defined Location list
      • Random -Geo-tagged temporary locations for events
    • Manage Entry and Exit in Allocated Building/Department
    • Visitor Can fill App by Self and obtain SMS Pass
    • Can print Hardcopy Pass in Credit Card Size if connected with Printer

Client Scenario of a State Directorate with 6 regional offices, 36 districts and 950 Institutes.

Challenge

  • Managing data of Visitors  for each of the locations.
  • Visitor frequency and multiple purpose of visits are not captured.
  • There was no visibility at the central level as to what are the visitor for regional and district offices.
  • The regional offices and district offices wanted visibility of visitors to the 950 institutes.
  • Current system of visitor capture in excel also did not provide for analytical capabilities.
  • Budget planning for visitors are inaccurate.

Resolution

  • Implementation of Visitark provided for Visitor data capture
  • Ensured visitor purpose of visits is captured
  • Provided ability to have verified contact of visitors at the reception/gate, to be able to follow-up with the visitor
  • Visitor frequency could be analysed by multiple parameters
  • Reporting helped identify patterns of Visitors
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